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Please carefully read the following UCF College of Education and Human Performance (CEDHP) guidelines on reserving rooms in the Education Complex (ED), Teaching Academy (TA), and Morgridge International Reading Center (MIRC).

Reserving the CEDHP Gymnasium
An alternate reservation request system is available for the ED Gymnasium at this link: https://education.ucf.edu/budget/facrequest.cfm.

If requesting the ED Gymnasium and a room in the TA or MIRC, you must complete a request using both systems.

Reserving the Teaching Academy (TA) and Morgridge International Reading Center (MIRC)

Rental fees

For details regarding rental fees at the Morgridge International Reading Center, follow this link: http://education.ucf.edu/mirc/docs/MIRCFacilitiesRentalFees.pdf.

Placing a request

The form on this page allows you to submit a request to use certain rooms in the TA and MIRC. After reviewing the guidelines below you must click the arrow at the bottom of the page to proceed to the form. 

 
  • Reservations are made on a first come, first serve basis.
  • Requests should be submitted four weeks in advance.
  • Allow, at a minimum, 3 business days for your room request to be processed. After the 3 business days, an email will be sent to the email on record confirming or denying the room request. During periods of high volume, responses may take 5-10 business days. 
  • During college football season, we are unable to reserve rooms on UCF home game days in the afternoon. Please check the UCF Football Schedule for game dates.
  • To cancel your request, email cedhpres@ucf.edu.​

Room set-up

The rooms in the TA are are set-up according to classroom needs and therefore furniture moves or requests are not permissible. The only room in the MIRC which can be set in various arrangements is the MIRC Global Communications room (GCR).

The College of Education and Human Performance cannot support same day requests for furniture removal and/or relocation.

Whiteboards/Easels

If you wish to utilize the free-standing whiteboards/easels in the MIRC Gallery please note that you must provide your own chart paper and whiteboard markers.

Only black whiteboard markers are provided in the TA classrooms. If additional black markers or colored markers are needed you must provide these yourself.


Signage

All outdoor event signage must be UCF printed and approved.
 
  • For interior displays, do not affix any signage to walls or doors of  any College of Education and Human Performance building.  
  • Remove all signage and all materials at the end of event.
  • For more information and to request signage: https://www.green.ucf.edu/about-us-2/sign-policy/.

Decorations

The UCF College of Education and Human Performance restricts affixing materials to any wall, door or window surface. Additionally, usage of any flotation device, including balloons and items using helium, are prohibited.

Technology 

Technology requests or support  must be requested through the Office of Instructional Resources (OIR). Follow this link to initiate your technology requests: https://ucf.qualtrics.com/SE/?SID=SV_6sTD5cE8mG0GPyZ.

Custodial Services

Weekend events and certain large-scale weekday events will incur custodial service fees. For information and costs visit http://fo.ucf.edu/eventservicesform.

Catering

All catering requests must be made through one of the university-approved caterers at: https://businessservices.ucf.edu/university-approved-caterers.html.
 
Alcoholic beverages at events

Serving alcoholic beverages at events on campus is strictly regulated and must abide by UCF Rules and Regulations, located here: http://policies.ucf.edu/documents/3-115.1AlcoholicBeveragesOnCampus.pdf

In order to serve alcohol at an event on campus, please review the full policy at the website indicated above and specific details below:


 A. Any person or group of persons holding a function at a campus location where consumption of alcoholic beverages is permitted by this policy, including locations where special permission is given per section Article I Section C. (located here: http://policies.ucf.edu/documents/3-115.1AlcoholicBeveragesOnCampus.pdf), shall abide by the following regulations in conducting the function:
 
  1. The person or group(s) holding the function shall establish precautionary measures at the function to ensure that alcoholic beverages are not served to persons under the legal drinking age or to persons who appear intoxicated. Every organization must have a system for determining which guests are of legal age. No person under the age of 21 will be allowed to bring to or use alcohol at the event.
  2. Designated server(s) at the function shall not consume alcoholic beverages prior to or during the event. All alcoholic beverages intended for service must be controlled by the designated server(s).
  3. Non-alcoholic beverages must be available and always prominently featured at the same place as alcoholic beverages. The person or group responsible for the function will ensure significantly more non-alcoholic beverages are available for consumption than alcoholic beverages.
  4. The only alcoholic beverages that may be possessed or consumed at the function are those alcoholic beverages served at the function, and alcoholic beverages must be consumed within the function’s designated area.
  5. Alcoholic beverages may not be served or consumed at any social event held in conjunction with fraternity or sorority recruitment or other organized drive to recruit students to an organization or group. 
  6. Alcoholic beverages shall not be provided as free awards, prizes, or rewards to an individual(s) or group(s).
  7. Additional restrictive guidelines for the serving and consumption of alcohol may be established by the person or group holding the function.
  8. All campus events at which alcoholic beverages will be served are considered potentially hazardous events and are governed by Regulation UCF-4.0292. That regulation requires the submission of a Safety Action for Event (SAFE) Form to appropriate officials to review and approve the proposed event.
  9. The university generally discourages the overt marketing of alcohol sales. All campus announcements or advertisements are governed by the university’s solicitation policy, Regulation UCF-4.010. Additionally, announcements or advertisements (including, but not limited to, flyers, notices, posters, banners, t-shirts, promotional items, and newspaper and radio advertisements) concerning social events governed by this policy shall note the availability of non-alcoholic beverages at the function more prominently than the availability of alcoholic beverages.

Furthermore, announcements or advertisements must:
 
a. State that persons being served or sold alcoholic beverages must provide proper identification
b. Contain no description of the amount of alcoholic beverages (e.g., number of kegs of beer) available at the function
c. not refer to any form of drinking contest
d. Include no images of kegs, alcoholic beverage bottles or containers, or alcoholic beverage glasses
e. Not portray the drinking of alcoholic beverages as a solution to personal or academic problems or as necessary to social, sexual, personal, or academic success
f.  Contain no overt marketing of alcoholic sales.

Pet policy

UCF maintains a no-pets policy, with the exception of service animals.

End of event

Be sure to lock and secure room/building at event end time if applicable.We are unable to store food and/or materials post-events and are not responsible for any items left in our facilities.

Potentially Hazardous Events

Review http://safe.sdes.ucf.edu/ before proceeding.

By selecting AGREE I am confirming that I have read, understand, and agree to the terms above for the request of a CEDHP room, and acknowledge the regulations regarding Potentially Hazardous Events​. 

Note: You MUST select agree to make a reservation request.

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